q  What is Advent E-mail?

Advent E-mail is accessed through <F3 - Mail> from the Control Selections Menu. The four mail selections are listed below:

  1. View In Basket
  2. View Out Basket
  3. View Sent Mail
  4. Create New Mail Message
The In Basket

The In Basket lists all new mail, and any mail the user received previously and did not delete. Messages in the In Basket may be displayed, printed, or deleted, and may also be replied to or forwarded. A 'Status' column indicates whether mail is unread [U] or read [R]. The mail is sorted in the order it is received, with the most recent message first.

While displaying a mail message from the In Basket, the user may print, forward, delete, or reply to the message.

The Out Basket

The Out Basket contains all mail which has been created by the user but has not yet been sent. Sending a message removes the message from the Out Basket and puts it in Sent Mail.

From the Out Basket, the user may create a new message, or edit, delete, display, print, or send a message already in the Out Basket.

Sent Mail

Sent Mail contains all mail messages which have been sent by the user. Messages remain in Sent Mail until deleted by the user. The mail is sorted in the order it is received, with the most recent message first. While displaying a mail message from Sent Mail, the user may print, forward, or delete the message.

From Sent Mail, the user may create a new message, or delete, display, print, or forward a sent message.

Create New Mail Message

As you have seen, the user can create a mail message from any of their baskets. This menu option allows the user to create a mail message without having to first open a basket.

When mail is created, the header screen is used to specify the mail destination (To) and the mail subject (Subject). The 'To' field can be expanded to an Address Book with the <F1 - Expand> key. The 'To' field should list comma-separated email addresses. Spaces will be automatically removed from this field.

When replying to or forwarding an email, the header screen will complete the 'To' and 'Subject' fields for you.

In the Address Book, the space bar toggles selection of an email address. Selected email addresses are marked with an 'x'. Pressing <F9 - Exit/Save> exits the Address Book and adds all selected email addresses to the 'To' field of the header screen.

Once the information has been entered into the header screen, pressing <Enter> brings the user to the edit screen where the message is created. From the edit screen, the user can press <F1 - Change Header> to bring the header screen back. Pressing <F9 - Exit/Save> will ask the user if the message should be sent immediately. Messages which are not sent are put in the Out Basket. Messages, which are sent, are put in Sent Mail. If there are no entries in the 'To' field, the option to send the message will not display, and the message will automatically go in the Out Basket.

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  A window just popped up telling me that I have new email. How do I read it?
  1. Press either <F8 - Exit/Abort> or <F9 - Exit/Save> until you are at the main Control Selections menu.
  2. Press <F3 - Mail> to access your email.
  3. Press <1 - View In Basket>.
  4. New messages will be marked with a [U]. Highlight the message you want to read using the <ARROW> keys and <Page Up>/<Page Down> as required.
  5. Press <4 - Display> to view the selected message on the screen.
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  How do I send a message to someone?
  1. Press <4 - Create New Mail Message>.
  2. Enter the address of the person you want to send the message to.
  3. Enter the subject of the message.
  4. Type in the message you want to send.
  5. Once your message is complete, press <F9 - Exit/Save> to send it, or <F8 - Exit/Abort> to cancel the message.
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  How do I reply to an email message?
  1. Highlight the message you want to reply to your In Basket. It is not necessary to display the message on the screen, but you can if you wish.
  2. From your In Basket, press <1 - Create Reply>. From the message itself, press <R>eply.
  3. You will be given the opportunity to change the reply address or add more addresses to it. You will also be able to change the subject of the message should you wish to.
  4. Type in your reply. The text of the original message will be present in the composition window and can be edited as desired.
  5. Once your reply is complete, press <F9 - Exit/Save> to send the reply,or <F8 - Exit/Abort> to cancel the message.
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  How do I forward an email message to someone else?
  1. Highlight the message you want to forward to your In Basket. It is not necessary to display the message on the screen, but you can if you wish.
  2. From your In Basket, press <7 - Forward>. From the message itself, press <F>orward.
  3. Enter the address(es) you wish to forward the message to.
  4. The subject of the message will be automatically generated, but you can edit it if you wish to.
  5. The text of the original message will be present in the composition window and can be edited as desired. Type in any additional text either above or below the original message.
  6. Once your message is complete, press <F9 - Exit/Save> to send it, or <F8 - Exit/Abort> to cancel the message.
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  How do I use my Address book?

When creating a new mail message, replying to a message or forwarding a message, you have the option of pressing <F1 - Expand> to choose addresses from your address book rather than entering them by hand.

Your address book is maintained automatically and will contain the name and address of everyone in the Advent System.

  1. Use the <ARROW> keys and/or <Page Up>/<Page Down> to highlight the addresses you wish to send the message to, and use the space bar to select each one. An 'x' will appear next to the selected addresses.
  2. When you have selected everyone you want to send the message to, press <F9 - Exit/Save> to add the addresses to the 'To' field of your message, or <F8 - Exit/Abort> to return to the message without adding any selected addresses.
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  How do I attach a file to a message?

    Advent E-mail only supports text based mail messages. If you wish to attach files to your mail messages, you will need to use AdvMail.

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  What is the difference between Advent E-mail and AdvMail?
  • Advent E-mail is built into the Advent System, and is available by pressing <F3 - Mail> from the main Control Selections menu.
  • AdvMail is web based E-mail provided as a separate service by Advent.
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  I am a Web Top user but I cannot access Advent E-mail. Is there something wrong?

    Advent E-mail is not available to Web Top users. You need to use AdvMail.

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  What is needed for Administering Advmail (Edgemail)?

To access the http://www.advmail.com/cgi-bin/emadmin/emadmin.pl

Please make a note of the users you add to the system (noting username, full name and dealership/affiliation).


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